Ensuring Self-BCC in Outlook- A Step-by-Step Guide to Never Miss Important Emails

How to Make Outlook Always BCC Myself

In today’s fast-paced digital world, it’s crucial to have a system in place that ensures you never miss important emails. One effective way to do this is by always BCCing yourself on outgoing messages in Outlook. This practice allows you to keep a copy of all your communications, ensuring that you have a record of the conversation and can refer back to it whenever needed. In this article, we will guide you through the steps to make Outlook always BCC yourself.

Step 1: Customize the Quick Steps

One of the simplest ways to ensure that you always BCC yourself is by using Outlook’s Quick Steps feature. Quick Steps allow you to create a set of actions that can be applied to an email with a single click. Here’s how to set up a Quick Step for BCCing yourself:

1. Open Outlook and navigate to the “Home” tab.
2. Click on “Quick Steps” and then choose “Create Quick Step.”
3. In the “Create Quick Step” window, select “Apply a format” and click “Next.”
4. Choose “Apply BCC to message” and click “Next.”
5. In the “Apply BCC to message” window, enter the email address you want to BCC yourself from. Make sure to check the “Always add this action to the list” box.
6. Click “Finish” to save your Quick Step.

Now, whenever you compose a new email, you can simply click on the Quick Step you created to automatically BCC yourself.

Step 2: Use a Custom Rule

Another method to make Outlook always BCC yourself is by using a custom rule. Rules allow you to automatically perform actions on incoming and outgoing emails based on specific conditions. Here’s how to create a rule for BCCing yourself:

1. Open Outlook and navigate to the “Home” tab.
2. Click on “Rules” and then choose “Manage Rules & Alerts.”
3. In the “Rules & Alerts” window, click on “New Rule” and choose “Start from a blank rule.”
4. Select “Apply this rule after the message arrives” and click “Next.”
5. Choose “Check the message in the following locations” and click “Next.”
6. Select “Outlook.com” and click “Next.”
7. Choose “Apply a specific recipient to the message” and click “Next.”
8. Enter the email address you want to BCC yourself from and click “Next.”
9. Select “Apply BCC to message” and click “Next.”
10. Choose “Skip the rest of the rules without asking and run this rule now” and click “Next.”
11. Give your rule a name and click “Finish.”

Now, whenever you send an email from Outlook, the rule will automatically BCC yourself.

Step 3: Modify the Send Options

If you prefer a more hands-on approach, you can modify the Send Options in Outlook to always BCC yourself. Here’s how to do it:

1. Open Outlook and navigate to the “File” tab.
2. Click on “Options” and then choose “Mail.”
3. In the “Mail Options” window, go to the “Send messages” section.
4. Check the “Include me in the BCC field of all outgoing messages” box.
5. Click “OK” to save your changes.

Now, every time you send an email, Outlook will automatically add yourself to the BCC field.

By following these steps, you can ensure that you always have a copy of your outgoing emails in Outlook. Whether you prefer using Quick Steps, custom rules, or modifying the Send Options, these methods will help you maintain a comprehensive record of your communications.